Required When:

• Always

Provide:

• Government photo ID for each seller signing
• Confirm legal names match vesting

Handled By:

• Seller

When Needed:

• Before closing

Required When:

• Always

Provide:

• Any deed or prior closing paperwork you have if available

Handled By:

• Title or Attorney
• Seller

When Needed:

• Before contract
• Before closing

Required When:

• Any open mortgage,
• HELOC, or loan secured by the property

Provide:

• Payoff statement or statements with good-through date

Handled By:

• Seller
  Title or
• Attorney

When Needed:

• Before closing

Required When:

• Any recorded lien or judgment exists
  Any unpaid property tax or municipal charge applies

Provide:

• Any lien notices you have
• Latest property tax bill if available

Handled By:

• Title or Attorney
• Seller

When Needed:

• Before closing

Required When:

• Property is in an HOA, condo, or co-op association

Provide:

• Association contact information
• Dues status
• Resale or transfer package if required

Handled By:

• Seller
• Title or Attorney

When Needed:

• Before closing
• Sometimes before contract

Required When:

• New York residential sale where the statute applies

Provide:

• Completed New York Property Condition
• Disclosure Statement using the current version
• Deliver within the timing required by New York law

Handled By:

• Seller
• Attorney

When Needed:

• Before contract

Required When:

• Housing built before 1978

Provide:

• Lead disclosure form
  Any available records or reports
• Federal pamphlet acknowledgment

Handled By:

• Seller
• Title or Attorney

When Needed:

• Before contract

Required When:

• City of Rochester property types or occupancies require a renewable certificate of occupancy

Provide:

• Current certificate of occupancy or current status if applicable

Handled By:

• Seller
• Title or Attorney

When Needed:

• Before closing
• Earlier if renewal is required

Required When:

• Any unit is tenant-occupied at time of sale

Provide:

• Current lease or leases
• Rent ledger if available
• Security deposit accounting if applicable

Handled By:

• Seller

When Needed:

• Before contract
• Before closing

Required When:

• Sale is by a trust or estate
• A power of attorney is used
• Any signer is not the titled owner signing personally

Provide:

• Trust certificate or excerpts
• Letters testamentary or letters of administration
• Death certificate if applicable
• Power of attorney documentation if applicable

Handled By:

• Seller
• Title or Attorney

When Needed:

• Before contract
• Before closing